HOA Updates

December 10, 2025

• Board meeting with Kevin Webber (SFA) and Mark Trokan (Board attorney appointed by USLI) to discuss payment of the $67,437.47 SFA fees that were ordered to be paid within 30 days of December 5, 2025. 

• Kevin indicated he was not looking to harm the HOA. He said he could be flexible with the timing, offer a payment plan, or potential negotiate the fee down if it were to be paid immediately, rather than a payment plan.

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December 8, 2025

• TPG investigated the cause of the fob system going down again. They observed that the system was unplugged. Furthermore, all laundry machines were unplugged. Plugging back in fixed the issue.

• Locks are being changed on all utility areas to prevent unauthorized access and to prevent these devices from being unplugged moving forward. ​

• Board Meeting to discuss current state of affairs, including:

  • Email communication regarding SFA legal fees

  • Security System Options

    • ​Replace the video recorder
      – Provides full local and remote access
      – Estimated cost: $500–$600.

  • Discuss January owners meeting

    • Date: Late January (exact date TBD based on Linden library's availability)

    • Time: 6pm - 8pm

    • Linden Library, 31 East Henry Street, Linden, NJ

  • Kevin Weber (SFA) call

    • Work with insurance carrier to have it covered

    • ​Negotiate the fee lower

    • Payment plan

  • December 15th meeting

    • Need to wait on the conversation with Kevin Webber (SFA) to finalize these details, but we discussed potentially:

      • Questioning the excessive SFA fees

      • Mentioning that utility bills were not paid properly and we therefore should not be paying for their time to manage the HOA since they failed to do so properly.

      • Owners were not aware of the fees that would be imposed by the SFA 

      • Notify judge that the HOA does not have available funds to pay this and we were blindsided by it

      • Clarify insurance questions to see if judge can advise 

  • Noise complaints

    • Details redacted to protect resident identity.

  • Vendor Approvals

    • Went through all pending quotes and approved the ones we agreed upon.​​

    • Will hold off on cosmetic repairs for the time being mostly from the unfinished hallway renovation as this was in excess of $5,000 and not approved by the owners.​

  • Owner Ledgers

    • Still a work in progress and some may still have inacrurracies and/or timing issues if payments aren't being made through the Resident Portal.

  • Check/Document Dropbox

    • A dropbox for monthly HOA dues has been installed.

  • ​Plumbing Leak on 12/8/25

    • Plumber reached out to see if building water could be turned off, which could not be done on short notice. A short time later the leak was reported.

    • The second floor unit which was having work done led to a leak and minor damage in two apartments on the first floor.​

    • ​TPG investigating and making repairs as necessary.

  • Insurance Claim Legal Advice

    • Discussed plan regarding having USLI (D&O insurance) cover SFA fees.
       

December 7, 2025

• The trash issue was rectified. The owner removed the bulk trash.

• New reports of the fob system not working. Board arranged TPG to come on site 12/8 to investigate.

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December 6, 2025

• Board made aware of a trash issue near the dumpster where bulk items were disposed.​ The Board communicated with the owner to have the issue rectified.

• A few owners made us aware that the key fob system and laundry machines were not working. The Board investigated and found the router was unplugged. After plugging it back in all systems came back and returned to normal.

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December 5, 2025

• Initial pest control visit was completed.

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December 1, 2025

Board meeting with TPG management company. Topics covered:

• Pest control is going live.

• Interior cleaning pending approval; vendor adding detailed scope.

• Lawn care & snow: quotes shared; awaiting one more snow quote and updated lawn scope for apples-to-apples comparison. 

• Insurance policies sent to both brokers; they’re shopping coverage now.

• Conducting a reserve study every five years is a NJ mandate and has not been done by the prior Board to our knowledge. Rough estimate $2,500–$3,100.

• Access control/fob system: Attempting to gain access since it was not turned over by the previous Board.

• Laundry machines issue has been assigned to an appliance vendor for repair.

• Bank Account: Adding read-only access to TPG for ease in reconciliation processes.

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December 1, 2025

Kingman Arms is now under TPG Management. Please review the information sent by TPG.  Building questions and concerns can now be shared directly with TPG using the contact information below. Owners are highly advised to create an account on the Resident Portal to easily submit maintenance requests and to make online HOA due payments.

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Office Hours: Monday–Friday, 9:00 AM–5:00 PM
Phone: 732-978-9390
Email: hoa@tpgmanagement.net
Resident Portal: https://tpgmgmt.appfolio.com/connect/users/sign_in

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November 26, 2025

• Board researched additional landscaping services for estimates & competitive price quotes.

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November 25, 2025

• TPG Management sent out a welcome letters & email to all Kingman Arms owners & residents.

• TPG met Board VP for building keys and walk through.

• TPG met vendor at property for estimate on snow removal.

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November 24, 2025

• Scheduled TPG property visit for building keys & vendor estimates.

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November 21, 2025

• The boiler passed State Inspection!

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November 20, 2025

• TPG Management drafted a preliminary operating budget for the Board to review.

• Brighton Air Corp rectified the boiler repairs to align with NJ State Inspection.

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November 19, 2025

• Board conference call. Discussed financials, new management, & next steps in USLI insurance claim.

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November 18, 2025

• TPG Management building walk through.

• Boiler was re-inspected by State Inspector. 2 issues need to be rectified before passing. Brighton Air Corp was notified.

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November 17, 2025

• Followed up with NJ State Inspector, Edward Notch. He says he will be back tomorrow, 11/18/25 to reinspect the boiler repair.

• TPG scheduled building walk through for 11/18.

• Boiler Inspection fee PIF.

• Received ledgers from Elite Accounting.

• USLI disclaimed coverage for legal fees in Navarro vs KACA.

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November 14, 2025

• Updated Verizon account.

• Followed up with NJ State Inspector- no reply.

• Began planning next Board meeting and projected dates for annual owners' meeting.

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November 13, 2025

• Board Treasurer met with TPG to align financial records. 

• Contacted NJ State Inspector regarding re-inspection after boiler repair. Awaiting response.

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November 12, 2025

• Contacted State Boiler Inspector about an appointment for re-inspection. 

• Contacted Elite Accounting to request records, ledgers, & annual report.

• American Water PIF bringing account current.

• Called PSE&G regarding smart meters. Will discuss pros & cons.

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November 11, 2025

• Contacted owners with heating issues to confirm apartment access to plumber for repairs. 

• Contacted previous Board President regarding proof of monthly HOA payments and unit ledgers dating back to the hand-off from Koenig group in March 2024.

 

November 10, 2025

• Contacted Brighton to report additional heat valve issues.

• The Board accepted TPGs Property Management proposal and began forwarding onboard information. 

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November 8, 2025

• Board Treasurer completed a preliminary Profit & Loss Statement for the past fiscal year.

• Replacement key FOB (150-40091) given to USPS mail carrier.

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November 5, 2025

• PSEG completed meter readings. Brighton Air Corp completed the repair on the zone valves and thermostat.

• Zelle was set up for monthly HOA payments. Owners can now send Zelle payments to KingmanArmsHOA@gmail.com.

• TPG emailed management contract for Board to review.

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November 4, 2025

• Brighton Air Corp provided a quote for the repair of the zone valves and thermostat.

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November 3, 2025

• Followed up with residents and Brighton Air Corp regarding individual unit thermostats.

• Brighton diagnosed the issue onsite.

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November 1, 2025

• Reset building light timers for Daylight Saving Time adjustment.

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October 31, 2025

• Followed up with Northfield Bank Loan.

• Followed up with TPG Property Management.

• Followed up with Brighton Air Corp as we continue to monitor the heat status with various residents as some are saying their units are running warm, which may be related to the thermostat in those units. Will check in with residents and Brighton on Monday 11/3.

October 30, 2025

• Brighton Air Corp completed the boiler repair.

• The Board held a conference call with TPG Property Management Company, which went very well. Their team has great experience and offers pricing less than the former superintendent.
 

October 29, 2025

• ProRealty Property Management did a walkthrough of the property in order to provide a quote.
 

October 28, 2025

• Silva's Mechanical Services visited to provide another repair quote for the boiler.

• Contacted Savino Plumbing regarding previous work on the boiler system to see if anything was possibly covered under warranty. Unfortunately, it wasn't.

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October 27, 2025

• The boiler was inspected by the state.

• Followed up with Lenny's Plumbing, but they were unavailable to make the boiler repairs.

• Brighton Air Corp visited to provide a repair quote for the boiler. They also advised the water heater should not be touched at this point. There was a leak, which has self-sealed and to leave it as-is until we encounter a problem.
 

October 26, 2025

• The plumber said they were unavailable to make the repair today, and then back tracked and said they could make it, but it would be $350 per hour, which is more than the board anticipated. We are working to get another company out tomorrow, during normal business hours to save money since we will avoid emergency fees on a Sunday.

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October 24, 2025

• US Liability Insurance (USLI) paid in full​.

• ​Plumber inspected boiler and hot water heater and discovered issues with both. The boiler should be repairable, however the water heater may need to be replaced. The heat is temporarily shut off and we were told the plumber would be back on Sunday to make repairs.​

• Received FedEx from Special Fiscal Agent, Kevin Weber. The contents included documents and building keys.

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October 23, 2025

• Contacted plumber/handyman for general winter maintenance.​​

• Board meeting to discuss bank account updates, utilities/bills due, vendor review for property management company, cleaner, landscaper/snow removal, handyman, and plumber. Also discussed PSEG smart meters and putting together an agenda for an owners meeting.

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October 22, 2025

• Paid Providence Mutual Fire Insurance through 12/9/2025.

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October 21, 2025

• Emailed several property management companies for price quotes.​

• ​Contacted cleaning woman for price quote.

• ​Contacted landscapers and snow removal companies for quotes.

• ​Removed special fiscal agent, Kevin Webber, from the Kingman Arms Condominium Association Flagstar Bank accounts, and added Nevin Navarro.

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October 20, 2025

• Confirmed Northfield Bank home equity loan is on autopay. Still need to update the bank with the new board member names and mailing address.

• ​​Fixed the light timers in the stairwells and Blanke Street side.

• ​Failed attempt at updating the Flagstar Bank account again.

• ​Reviewed contents from Kevin Weber's documents.

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October 17, 2025

• Follow up with Savino on boiler and valves - still no response. 

• ​​Flagstar and Northfield Banks both return correspondence regarding accounts. Following up next week since correspondence was after business hours.

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October 16, 2025

• PSEG and NJ American Water bills paid in full.

• ​​Yolanda assisted in setting hallway and parking lot light timers. There still seems to be an issue with Blanke Street wall lights and stairwells turning on. Will continue to investigate.

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October 15, 2025

• Failed attempt at Flagstar to update names on the account. Flagstar legal team to review.

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October 15, 2025

• Retrieved bills from former Board President.​

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October 14, 2025

• Received FedEx from Special Fiscal Agent Webber.

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October 13, 2025

• Boiler lock job completed and paid in full.

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October 12, 2025

• A leak in one of the pipes in the boiler room was discovered when the heat was turned on, so we are now working on scheduling the plumber to come and repair the leak.

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October 11, 2025

• The heat is back on! The lock to the boiler room was replaced due to the former Board President's refusal to turn over the keys. Once the lock was replaced, the heat was able to be turned back on for the residents. Thank you for your patience.

• ​This website was updated and relaunched to help provide clear communication and transparency with the owners of Kingman Arms.

• ​Our neighbors Georgia and Yolanda were kind enough to clean the common areas! Thank you both so much! As we still don't have access to the Flagstar Bank accounts, it makes it difficult to conduct business so we really appreciate you two pitching in!

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October 10, 2025

• The Board was contacted about no heat. Several attempts were made to obtain the keys from the former Board President, but she refused. Calls to the handyman and plumber were made to see if something could be done, but neither had access to the boiler room.

• ​The court filed a new court order stating the names and positions of the board members, which was required to get the bank accounts updated. The court order was forwarded to Flagstar Bank for review in order to get the names updated.

• ​Two email communications were sent to owners communicating the new board and the no heat issue.

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October 9, 2025

• Communication with the court appointed special fiscal agent letting him know Flagstar won't update the account due to the court order not specifying the exact positions of the new board members. Advised a new court order will be needed.

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October 6, 2025

• Further communication with Flagstar and their legal team. Attempted to clarify the court order so we could expedite updating the bank accounts so the new Board could begin paying HOA bills and conducting new business with management companies, cleaners, etc.

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October 4, 2025

• Northfield Bank was contacted regarding our equity loan.

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October 3, 2025

• Jeffery Realty property management company visited for a walk through. The former Board President refused to give access to locked common areas.​

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October 2, 2025

• Court order submitted to Flagstar to get the names on the accounts updated.

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October 1, 2025

• Collected bills/invoices from former Board President.

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October 1, 2025

• First Board meeting following the transition meeting we had with the court appointed special fiscal agent. The following topics were discussed.

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1. Assigned Board Officer Positions, as follows:

   • President - Nevin Navarro

   • Vice President - Mark Kohut

   • Treasurer - Kate Paulava

   • Secretary - Ryan Dreissig

   • Board Member - Stephanie Fobi​

2. Logistics around updating the bank account information.​

3. Open bills and invoices that need to be paid.

4. Getting keys turned over for units and common areas from former Board President.

5. Options for paying the legal fees.​

 

September 30, 2025

• Cleaning company visit for a walk through.

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September 29, 2025

• Court appointed special fiscal agent, Mr. Kevin Weber, met with the new Board members to review the transition process from the former Board to the new Board.

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Pre-Work Before Board Transition

• Management company research and meetings.